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Administrative Assistant - Rimrock Mall

Company: Starwood Retail Partners
Location: Billings
Posted on: March 26, 2020

Job Description:

TheAdministrative Assistantwill provide general administrative support to Specialty Leasing and Marketing Managers. Collect, compiles and analyzes moderately complex data and information; Prepares presentations. Composes straightforward written descriptions of results. Foot traffic consists of the general public, merchants and tenants, maintenance and contractor personnel, security and police personnel and related persons to each of those categories, all day long. This position is based inBillings, MT.

Primary Responsibilities:


  • Perform administration/coordination for mall team
  • Performs high-level administrative work, including frequent complex and confidential clerical work organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information
  • Participates in administrative functions such as budgeting or developing spreadsheet tracking reports
  • Assists in implementing property activities, internal and external
  • Contacts are with managers, other employees and customers mainly to assist with information exchange, problems and requests
  • Studies management methods to improve workflow, simplify reporting procedures and implement cost reductions
  • Assists in daily business of managers, which includes general office work, answering phones
  • Research, prepare and edit reports and presentations
  • Reads incoming mail and independently handles or attaches appropriate file/information for recipients
  • May direct services, such as maintenance, repair, purchasing and replenishing supplies, mail and files
  • Schedules meetings/conference calls and appointments, makes travel arrangements, as needed for Specialty Leasing and Marketing
  • Informs General Manager of problems
  • Prepares, maintains and distributes activity and event lists
  • May manage/update Insurance Certificates for any/all tenants and/or vendors
  • May operate as management office support person for localized computer software/hardware
  • Other duties as assigned. Must be able to work independently.

    THE CANDIDATE

    The successful candidate will be a professional with demonstrated experience in the role or a similar role. Strong preference for candidates with previous administrative support.

    Experience and Training:

    • High School Diploma
    • 2 years of experience in an administrative support role

      Knowledge, Skills and Abilities:

      • Proficiency in MS Office, social media.
      • Highly organized and project oriented
      • Excellent business writing and verbal communication skills
      • Great positive attitude and a willingness to learn new skills.

        Professional and Personal Characteristics:

        • Demonstrated organizational skills.
        • Strong analytical and technical skills.
        • Outstanding oral and written communication skills and the ability to interact with a broad constituency.
        • Results-oriented and high energy.
        • Highest level of personal integrity.
        • Ability to multi-task in a fast-paced environment.
        • Ability to prioritize work and meet deadlines.
        • Passionate and committed to his or her own personal and professional development as well as that of his or her colleagues.
        • Creative and innovative approach to solving problems and resolving issues.

          Starwood Retail provides equal opportunity to all employees and applicants for employment, without regard to race, color, religion, sex, age, national origin, disability, marital or veteran status, or sexual orientation.

Keywords: Starwood Retail Partners, Billings , Administrative Assistant - Rimrock Mall, Administration, Clerical , Billings, Montana

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