POSITION SUMMARY: Responsibilities of the position include
supervision of staff & volunteers, development & implementation of
programs and membership satisfaction. This individual must possess
strong communication and program development skills, be outgoing, a
self-starter and able to multi task. Must be available to work
evenings and Saturdays.
Develops and maintains collaborative relationships with
community organizations. Responds to all member and community
inquires in a timely manner through phone calls, emails and social
Ability to work flexible hours as program needs arise. Ability
to assist in various departments or programs as the need
Develops and distributes team rosters, team practice and game
schedules; trains and schedules sports officials, develops and
distributes sports rules, guidelines and handbooks. Issues team
uniforms, awards, and team photographs. Organizes coaches meeting,
including recruitment of coaches and in accordance works with our
volunteer coordinator to determine coachs volunteer
Set up registration nights at schools and send out invitation
letters to all past participants.
Monitors and evaluates the effectiveness of each program thru
means such as surveys parent/coach feedback, social media and any
other means deemed necessary.
Produces flyers, creates and manages programs in Daxko,
organizes program guide information and collaborates with our
communication director to produce posters. Assists in the marketing
and distribution of youth sports programs information.
Purchases field permits, porta-potties, paint and assists with
purchasing of program equipment.
Set-up equipment and take down of equipment for each sport.
Accountable for the maintenance, use, and inventory of sports
Review and update program operations systems, including
computer registration, team rosters, office procedures, record
keeping and program fees.
Represents the YMCA at community events, as well as
participating in the YMCAs major events.
Able take on the responsibility of MOD duties.
Assists and adheres to the development and implementation of
department S.M.A.R.T goals as well as youth sports camps.
CORE COMPETENCIES (ALL STAFF):
Always have a friendly, helpful attitude and wear a
Take initiative to greet and assist all members, potential
members, program participants and volunteers in a courteous,
professional and friendly manner. Be enthusiastic towards members
by learning their names and expressing an interest in their YMCA
Work daily to develop personal and meaningful relationships
with members, volunteers, donors and others. Strive to understand
individuals goals and interests to enrich their YMCA experience by
introducing them to new programs, staff, members and volunteer
Actively listen, reflect and respond to member questions and
concerns in a caring manner. When the opportunity presents itself,
go above and beyond to resolve the situation immediately.
Embrace new approaches and discover ideas to create a better
A willingness to commit to the mission of the YMCA.
Demonstrate a desire to serve others and fulfill community
Is familiar with and able to articulate the mission statement,
areas of focus and core values of the YMCA with people of all ages
and backgrounds. Models the core values of caring, honesty, respect
and responsibility while working and communicating with members,
program participants, volunteers and other staff members.
Be knowledgeable and supportive of the YMCA annual support
Be informed about volunteer opportunities.
Speak enthusiastically on behalf of the YMCA publicly and at
Ability to establish and maintain harmonious relationships
with staff members in all departments.
Seeks every opportunity to encourage, motivate and thank
fellow staff members for their work. Completes S.T.A.R. slips to
thank and recognize a job well done by others.
Be knowledgeable about YMCA programs. This includes being
familiar with all current program guide information, upcoming
events and other special activities.
Keeps up to date all internal communication.
Be dressed in appropriate attire and wear nametag at all
times. Consistently perform duties in a safe and conscientious
Follow and enforce all YMCA procedures and policies, including
those related to: personnel guidelines, medical and disciplinary
situations, child abuse prevention, safety guidelines, facility
access procedures, membership policies and emergencies. Complete
Incident Report Forms as required.
Be knowledgeable of all current Emergency Action Plans and
carry out plans as necessary.
Maintain a clean and safe YMCA. Take initiative to clean
up/repair areas. Complete Maintenance Request forms as needed.
Report safety issues to the appropriate supervisor.
Attend and remain current on all mandatory trainings and staff
1. Bachelors degree in related field or 3 years of equivalent
experience is preferred.
2. Minimum 21 years of age with valid Montana Drivers
3. Requirements within 90 days of hire: Child Abuse
Prevention; Sexual Abuse Prevention training.
4. Must get certified in CPR/First Aid prior to working with
5. Desire and ability to work with people of all ages.
1. Must be in reasonably good physical condition and be able
to work extended periods of time on his/her feet.
2. Ability to perform all physical aspect of the position;
including walking, standing, bending, kneeling, and lifting.
3. The physical ability to supervise, instruct and lead groups
of children relating to sports.
4. Visual and auditory ability to respond to critical
situations and physical ability to act swiftly in an