Human Resources Assistant (OA)
Company: usagov
Location: Billings
Posted on: May 28, 2023
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Job Description:
Summary
For more information on the Department of Justice and the United
States Attorneys' Offices, visit http://www.justice.gov/usao/.
As needed, additional positions may be filled using this
announcement.
This position is also being advertised under merit staffing
procedures under 23-MT-11973693-MS.
This job is open to
Federal employees who meet the definition of a "surplus" or
"displaced" employee.
U.S. Citizens, Nationals or those who owe allegiance to the
U.S.
All U.S. Citizens and Nationals.
This job is also open in another announcement to:
This job is also open in another announcement to:
Duties
If selected for this position, you will join a well-respected team
that is responsible for a comprehensive suite of Human Resources
program areas for the U.S. Attorney's Office, District of Montana.
You will serve as a Human Resources Assistant for an organization
of administrative/legal professionals and attorneys. Typical work
assignments will include:
As the federal agency whose mission is to ensure the fair and
impartial administration of justice for all Americans, the
Department of Justice is committed to fostering a diverse and
inclusive work environment. To build and retain a workforce that
reflects the diverse experiences and perspectives of the American
people, we welcome applicants from the many communities,
identities, races, ethnicities, backgrounds, abilities, religions,
and cultures of the United States who share our commitment to
public service.
Requirements
Conditions of Employment
Qualifications
Applicants must possess and demonstrate in their application
packages that they meet the following minimum qualifications:
GS-06: To be eligible at the GS-06 level, you must have one full
year of specialized experience equivalent to the GS-05 level.
Specialized experience is defined as providing information
pertaining to a variety of human resources matters; assisting with
pre-employment processing and on-boarding; reviewing documents for
completeness and obtaining additional information as required;
establishing and maintaining a variety of personnel files; and
entering information into an automated system or database.
GS-07: To be eligible at the GS-07 level, you must have one full
year of specialized experience equivalent to the GS-06 level.
Specialized experience is defined as processing complex personnel
actions; processing time and attendance for employees; providing
information pertaining to a variety of complex human resources
matters; handling pre-employment processing and on-boarding;
reviewing documents for completeness and obtaining additional
information as required; establishing and maintaining a variety of
personnel files.
To be qualified, you must type at least 40 words per minute based
on a 5 minute sample with three or fewer errors. (A typing test may
later be required.)
Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP
provides eligible displaced Federal competitive service employees
with selection priority over other candidates for competitive
service vacancies. If your agency has notified you in writing that
you are a displaced employee eligible for ICTAP consideration, you
may receive selection priority if: 1) this vacancy is within your
ICTAP eligibility; 2) you apply under the instructions in the
announcement; and 3) you are found well-qualified for this vacancy.
To be well-qualified, you must satisfy all qualification
requirements for the vacant position and receive a score of 85 or
better on established ranking criteria. You must provide proof of
eligibility to receive selection priority. Such proof may include a
copy of your written notification of ICTAP eligibility or a copy of
your separation personnel action form. Additional information about
ICTAP eligibility is at:
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Career Transition Assistance Plan (CTAP)-The CTAP provides eligible
surplus and displaced competitive service employees in the
Department of Justice with selection priority over other candidates
for competitive service vacancies. If your Department of Justice
component has notified you in writing that you are a surplus or
displaced employee eligible for CTAP consideration, you may receive
selection priority if: 1) this vacancy is within your CTAP
eligibility, 2) you apply under the instructions in this
announcement, and 3) you are found well-qualified for this vacancy.
To be well qualified, you must satisfy all qualification
requirements for the vacant position and receive a score of 85 or
better on established ranking criteria. You must provide a copy of
your written notification of CTAP eligibility with your
application. Additional information about CTAP eligibility is at
http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible
veterans to apply and compete for positions announced under merit
promotion procedures when the hiring agency is recruiting from
outside its own workforce. To be eligible for a VEOA appointment, a
veteran must be honorably separated and either a preference
eligible or have substantially completed three (3) or more years of
continuous active military service. If you are applying for a Merit
Promotion announcement and wish to be considered under VEOA, you
must submit a copy of the Member Copy 4 of your DD-214, in addition
to any other required documents listed on this announcement.
Special Employment Consideration - Persons with disabilities,
veterans with a compensable service-connected disability of 30% or
more, certain other veterans, spouses of certain members of the
armed forces, and returning Peace Corps volunteers are examples of
individuals who are potentially eligible for non-competitive
appointments. For further information, click on the links provided
below . You must specify in your online questionnaire under what
authority you wish to be considered and submit appropriate
documentation to verify your eligibility.Noncompetitive Appointment
Authorities
Links:https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments
Education
This job does not have an education qualification requirement.
Additional information
Payment of relocation expenses will not be authorized
The Department of Justice offers a comprehensive benefits package
that includes, in part, paid vacation; sick leave; holidays;
telework; life insurance; health benefits; and participation in the
Federal Employees Retirement System.
Veterans Employment Opportunity Act (VEOA) -VEOA allows eligible
veterans to apply and compete for positions announced under merit
promotion procedures when the hiring agency is recruiting from
outside its own workforce. To be eligible for a VEOA appointment, a
veteran must be honorably separated and either a preference
eligible or have substantially completed three (3) or more years of
continuous active military service. If you are applying for a Merit
Promotion announcement and wish to be considered under VEOA, you
must submit a copy of the Member Copy 4 of your DD-214, in addition
to any other required documents listed on this announcement.
Special Employment Consideration - Persons with disabilities,
veterans with a compensable service-connected disability of 30% or
more, certain other veterans, spouses of certain members of the
armed forces, and returning Peace Corps volunteers are examples of
individuals who are potentially eligible for non-competitive
appointments. For further information, click on the links provided
below . You must specify in your online questionnaire under what
authority you wish to be considered and submit appropriate
documentation to verify your eligibility.
Noncompetitive Appointment Authorities Links:
https://www.opm.gov/policy-data-oversight/hiring-information/competitive-hiring/#url=Types-of-Appointments
Selective Service: If you are a male applicant born after December
31, 1959, you must certify that you have registered with the
Selective Service System, or are exempt from having to do so under
the Selective Service Law. See http://www.sss.gov/.
Reasonable Accommodation Statement: Federal Agencies must provide
reasonable accommodation to applicants with disabilities, where
appropriate. Applicants requiring reasonable accommodation for any
part of the application and hiring process should contact the
hiring agency directly. Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.
EEO Statement: The United States Government does not discriminate
in employment on the basis of race, color, religion, sex, national
origin, political affiliation, sexual orientation, marital status,
status as a parent, genetic information, disability, age,
membership or non-membership in an employee organization, or on the
basis of personal favoritism.
A career with the U.S. government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Opens in a new windowLearn
more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific
benefits offered. How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the
qualifications above.
Your complete application package (resume/supporting documentation,
online questionnaire, and USA Hire Competency Based Assessment)
will be evaluated and rated using DOJ's Category Rating and
Selection Procedures. Your resume and supporting documentation will
be used to determine whether you meet the job qualifications listed
on this announcement. If you are basically qualified for this job,
your resume and supporting documentation will be compared to your
responses on the online questionnaire. If you rate yourself higher
than is supported by your application materials, your responses may
be adjusted and/or you may be excluded from consideration for this
job. If it is determined you meet minimum qualification
requirements, your application will then be placed in one of three
categories: Best Qualified, Highly Qualified, or Qualified. Within
these categories, applicants eligible for Veterans' Preference will
receive selection priority over non-veteran preference eligibles.
In addition, qualified veterans with a compensable
service-connected disability of 10% or more are placed at the top
of the highest quality category (i.e., Best Qualified).
You will be rated on the following Competencies (see The OPM
Website for definitions):
Accountability, Attention to Detail, Customer Service, Decision
Making, Flexibility, Integrity/Honesty, Interpersonal Skills,
Learning, Reading Comprehension, Reasoning, Self-Management, Stress
Tolerance, and Teamwork
To be considered for this position, you must complete all required
steps in the process. In addition to the application and
application questionnaire, this position requires an online
assessment. The online assessment measures critical general
competencies required to perform the job.
Overstating your qualifications and/or experience in your
application materials or application questionnaire may result in
your removal from consideration. Cheating on the online assessment
may also result in your removal from consideration.
A career with the U.S. government provides employees with a
comprehensive benefits package. As a federal employee, you and your
family will have access to a range of benefits that are designed to
make your federal career very rewarding. Opens in a new windowLearn
more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold
and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific
benefits offered.
As a new or existing federal employee, you and your family may have
access to a range of benefits. Your benefits depend on the type of
position you have - whether you're a permanent, part-time,
temporary or an intermittent employee. You may be eligible for the
following benefits, however, check with your agency to make sure
you're eligible under their policies.
To apply for this position, you must submit a complete Application
Package, which includes:
-Required: Your responses to the Online Occupational Questionnaire
(This is completed automatically during the apply online
process).
-Required: Your resume showing relevant experience and dates
(month/day/year) of employment and work schedule for each (e.g.,
part-time XX hours per week or full-time). Experience refers to
paid and unpaid experience, including volunteer work done through
National Service programs (e.g., Peace Corps, AmeriCorps) and other
organizations (e.g., professional; philanthropic; religious;
spiritual; community, student, social). Volunteer work helps build
critical competencies, knowledge, and skills and can provide
valuable training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience. (cover letter optional).
-Required, if applicable: Veterans' Preference documentation.
Veterans' Preference- If you are entitled to Veterans' Preference,
you must indicate the type of preference you are claiming in your
application and submit the appropriate documentation, as specified
below.
In order to verify your Veterans' Preference entitlement, please
submit a copy of the Member Copy 4 of your DD-214 (Certificate of
Release or Discharge from Active Duty); or if you are a current
Active Duty member you must submit a certification on appropriate
military branch letterhead that indicates: 1) your service dates,
2) expected discharge or release date from active duty with a
release/discharge date no later than 120 days from the closing date
of this announcement, and 3) the character of service (e.g.,
Honorable); or other official documentation (e.g., documentation of
receipt of a campaign badge or expeditionary medal) that shows your
military service was performed under honorable conditions.
In addition, if you are a disabled veteran, a Purple Heart
recipient, or widow/widower if a veteran, the spouse of a disabled
veteran or the parent of a disabled or deceased veteran, you must
submit a Standard Form (SF) 15, "Application for 10-Point Veteran
Preference" dated October 2013 and all the other required
documentation identified on the reverse side of the SF-15 to
support your preference claim.
-Required, if applicable: CTAP/ICTAP documentation (a copy of a
separation notice or other proof of eligibility for priority
selection; a copy of an SF-50, Notification of Personnel Action,
showing current position, grade, promotion potential, and duty
location; AND a copy of your most recent performance appraisal.
-If you are requesting a reasonable accommodation to the USA Hire
Competency Based Assessments, you must submit documentation to
support your request, including the Reasonable Accommodation
Request Form found at:
https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
Please read the entire announcement and all the instructions before
you begin an application. To apply for this position, you must
complete the initial online application, to include the initial
online assessment and submission of all the required documentation
specified in the Required Documents section below. The complete
application package must be submitted by 11:59 PM (ET) on
05/30/2023 the closing date of the announcement to receive
consideration. The application process is as follows:
1. To begin the application process, click the Apply Online
button.
2. Answer the questions presented in the application and attach all
necessary supporting documentation.
3. Click the Submit Application button prior to 11:59PM (ET) on
05/30/2023.
4. After submitting an online application, you will be notified
whether or not you are required to take additional online
assessments through the USA Hire Competency Based Assessment
system. This message will be delivered to you both on screen and
via email notification.
5. If you are asked to take the USA Hire Competency Based
Assessments, you will be presented with a unique URL to access the
USA Hire system. Access to USA Hire is granted through your USAJOBS
login credentials. Be sure to review all instructions prior to
beginning your USA Hire Assessments.
Assessments.
Click here for Computer System Requirements
(https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
6. Note, set aside at least 3 hours to take these assessments;
however, most applicants complete the assessments in less time. If
you need to stop the assessments and continue at a later time, you
can re-use the URL sent to you via email and also found on the
Additional Application Information page that can be located in the
application record in your USAJOBS account.
To preview the Assessment Questionnaire, please click the following
link: https://apply.usastaffing.gov/ViewQuestionnaire/11973767
To update your application, including supporting documentation, at
any time during the announcement open period, return to your
USAJOBS account (https://usajobs.gov). There you will find a record
of your application, the application status, and an option to Edit
my application. This option will no longer be available once the
announcement has closed.
To verify the status of your application both during and after the
announcement open period, log into your USAJOBS account:
https://my.usajobs.gov/Account/Login. All of your applications will
appear on the Welcome page. The application record in your USAJOBS
account provides an Additional Application Information page that
provides information regarding the documentation you submitted and
any correspondence we have sent related to this application. The
Application Status will appear along with the date your application
was last updated. For information on what each Application Status
means, visit:
https://www.usajobs.gov/Help/how-to/application/status/.
Reasonable Accommodation Requests: If you believe you have a
disability (i.e., physical or mental), covered by the
Rehabilitation Act of 1973 as amended, that would interfere with
completing the USA Hire Competency Based Assessments, you will be
granted the opportunity to request a reasonable accommodation in
your online application. Requests for Reasonable Accommodations for
the USA Hire Competency Based Assessments and appropriate
supporting documentation for Reasonable Accommodation must be
received prior to starting the USA Hire Competency Based
Assessments. Decisions on requests for Reasonable Accommodations
are made on a case-by-case basis. If you meet the minimum
qualifications of the position, after notification of the
adjudication of your request, you will receive an email invitation
to complete the USA Hire Competency Based Assessments. You must
complete all assessments within 48 hours of receiving the URL to
access the USA Hire Competency Based Assessments, if you received
the link after the close of the announcement. To determine if you
need a Reasonable Accommodation, please review the Procedures for
Requesting a Reasonable Accommodation for Online Assessments here:
https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire.
Agency contact information
Michelle Gomez
Email
Michelle.Gomez@usdoj.gov
Address
District of Montana 2601 Second Ave N. Billings, MT 59101 US
Next steps
Based on your application and your responses to the application
questionnaire, you may be presented with instructions on how to
access the USA Hire system to complete the online assessments. The
online assessments must be completed within 48 hours following the
close of this announcement. You will have the opportunity to
request a testing accommodation for the assessment should you have
a disability covered under the Rehabilitation Act of 1973 as
amended. .
Your assessment results will be kept on record for one year and
used toward future positions for which you might apply that require
the same assessments.
The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
To apply for this position, you must submit a complete Application
Package, which includes:
-Required: Your responses to the Online Occupational Questionnaire
(This is completed automatically during the apply online
process).
-Required: Your resume showing relevant experience and dates
(month/day/year) of employment and work schedule for each (e.g.,
part-time XX hours per week or full-time). Experience refers to
paid and unpaid experience, including volunteer work done through
National Service programs (e.g., Peace Corps, AmeriCorps) and other
organizations (e.g., professional; philanthropic; religious;
spiritual; community, student, social). Volunteer work helps build
critical competencies, knowledge, and skills and can provide
valuable training and experience that translates directly to paid
employment. You will receive credit for all qualifying experience,
including volunteer experience. (cover letter optional).
-Required, if applicable: Veterans' Preference documentation.
Veterans' Preference- If you are entitled to Veterans' Preference,
you must indicate the type of preference you are claiming in your
application and submit the appropriate documentation, as specified
below.
In order to verify your Veterans' Preference entitlement, please
submit a copy of the Member Copy 4 of your DD-214 (Certificate of
Release or Discharge from Active Duty); or if you are a current
Active Duty member you must submit a certification on appropriate
military branch letterhead that indicates: 1) your service dates,
2) expected discharge or release date from active duty with a
release/discharge date no later than 120 days from the closing date
of this announcement, and 3) the character of service (e.g.,
Honorable); or other official documentation (e.g., documentation of
receipt of a campaign badge or expeditionary medal) that shows your
military service was performed under honorable conditions.
In addition, if you are a disabled veteran, a Purple Heart
recipient, or widow/widower if a veteran, the spouse of a disabled
veteran or the parent of a disabled or deceased veteran, you must
submit a Standard Form (SF) 15, "Application for 10-Point Veteran
Preference" dated October 2013 and all the other required
documentation identified on the reverse side of the SF-15 to
support your preference claim.
-Required, if applicable: CTAP/ICTAP documentation (a copy of a
separation notice or other proof of eligibility for priority
selection; a copy of an SF-50, Notification of Personnel Action,
showing current position, grade, promotion potential, and duty
location; AND a copy of your most recent performance appraisal.
-If you are requesting a reasonable accommodation to the USA Hire
Competency Based Assessments, you must submit documentation to
support your request, including the Reasonable Accommodation
Request Form found at:
https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
How to Apply
Please read the entire announcement and all the instructions before
you begin an application. To apply for this position, you must
complete the initial online application, to include the initial
online assessment and submission of all the required documentation
specified in the Required Documents section below. The complete
application package must be submitted by 11:59 PM (ET) on
05/30/2023 the closing date of the announcement to receive
consideration. The application process is as follows:
1. To begin the application process, click the Apply Online
button.
2. Answer the questions presented in the application and attach all
necessary supporting documentation.
3. Click the Submit Application button prior to 11:59PM (ET) on
05/30/2023.
4. After submitting an online application, you will be notified
whether or not you are required to take additional online
assessments through the USA Hire Competency Based Assessment
system. This message will be delivered to you both on screen and
via email notification.
5. If you are asked to take the USA Hire Competency Based
Assessments, you will be presented with a unique URL to access the
USA Hire system. Access to USA Hire is granted through your USAJOBS
login credentials. Be sure to review all instructions prior to
beginning your USA Hire Assessments.
Assessments.
Click here for Computer System Requirements
(https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements)
6. Note, set aside at least 3 hours to take these assessments;
however, most applicants complete the assessments in less time. If
you need to stop the assessments and continue at a later time, you
can re-use the URL sent to you via email and also found on the
Additional Application Information page that can be located in the
application record in your USAJOBS account.
To preview the Assessment Questionnaire, please click the following
link: https://apply.usastaffing.gov/ViewQuestionnaire/11973767
To update your application, including supporting documentation, at
any time during the announcement open period, return to your
USAJOBS account (https://usajobs.gov). There you will find a record
of your application, the application status, and an option to Edit
my application. This option will no longer be available once the
announcement has closed.
To verify the status of your application both during and after the
announcement open period, log into your USAJOBS account:
https://my.usajobs.gov/Account/Login. All of your applications will
appear on the Welcome page. The application record in your USAJOBS
account provides an Additional Application Information page that
provides information regarding the documentation you submitted and
any correspondence we have sent related to this application. The
Application Status will appear along with the date your application
was last updated. For information on what each Application Status
means, visit:
https://www.usajobs.gov/Help/how-to/application/status/.
Reasonable Accommodation Requests: If you believe you have a
disability (i.e., physical or mental), covered by the
Rehabilitation Act of 1973 as amended, that would interfere with
completing the USA Hire Competency Based Assessments, you will be
granted the opportunity to request a reasonable accommodation in
your online application. Requests for Reasonable Accommodations for
the USA Hire Competency Based Assessments and appropriate
supporting documentation for Reasonable Accommodation must be
received prior to starting the USA Hire Competency Based
Assessments. Decisions on requests for Reasonable Accommodations
are made on a case-by-case basis. If you meet the minimum
qualifications of the position, after notification of the
adjudication of your request, you will receive an email invitation
to complete the USA Hire Competency Based Assessments. You must
complete all assessments within 48 hours of receiving the URL to
access the USA Hire Competency Based Assessments, if you received
the link after the close of the announcement. To determine if you
need a Reasonable Accommodation, please review the Procedures for
Requesting a Reasonable Accommodation for Online Assessments here:
https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire.
Agency contact information
Michelle Gomez
Email
Michelle.Gomez@usdoj.gov
Address
District of Montana 2601 Second Ave N. Billings, MT 59101 US
Next steps
Based on your application and your responses to the application
questionnaire, you may be presented with instructions on how to
access the USA Hire system to complete the online assessments. The
online assessments must be completed within 48 hours following the
close of this announcement. You will have the opportunity to
request a testing accommodation for the assessment should you have
a disability covered under the Rehabilitation Act of 1973 as
amended. .
Your assessment results will be kept on record for one year and
used toward future positions for which you might apply that require
the same assessments.
Fair & Transparent
The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Keywords: usagov, Billings , Human Resources Assistant (OA), Human Resources , Billings, Montana
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