Administrative Coordinator - PT (Winnett, MT)
Company: Laredo Oil, Inc.
Location: Winnett
Posted on: May 14, 2022
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Job Description:
Job Description Summary: Performs administrative and office
support activities. Duties include fielding telephone calls,
receiving and directing visitors, word processing, creating
spreadsheets and presentations, filing, finance/accounting and
human resources support. Microsoft skills are required, as well as
internet research abilities and strong communication skills.
Essential Duties include the following (other duties and
responsibilities as assigned): Greet visitors, callers and handle
their inquiries or direct them to the appropriate persons according
to their needs. Communicate with employees, vendors, contractor,
customers or members of the public, etc. to answer questions,
disseminate or explain information, take orders, and address
complaints. Analyze data to determine answers to questions from
employees, vendors, contractor, customers or general public, etc.
Open, sort, and route incoming mail, answer correspondence, and
prepare outgoing mail, messages, or courier deliveries. Accept and
distribute deliveries; reconcile delivery to bill of lading;
process same for payment. Set up, maintain and update filing,
records, inventory, mailing, and database systems, etc., via
computer. Perform assigned general accounting/finance support
responsibilities (ie. assist with overflow coding invoices, W-9
management, etc.). Perform assigned human resources and personnel
support responsibilities. Perform assigned legal support
responsibilities. Coordinate housing arrangements for employee,
including maintenance and upkeep of corporate housing. Coordinate
arrangements for vehicle(s), including maintenance, insurance, etc.
for the vehicle(s). Coordinates and supports office systems,
including but not limited to, security, key management (for
housing, vehicles, office, etc.), ordering office supplies and
equipment, etc. Maintain scheduling and event calendars. Perform
administrative support tasks, such as proofreading, transcribing
handwritten information, or operating calculators or computers to
work with pay records, invoices, balance sheets, or other
documents. Distribute documents to employees, vendors, contractor,
customers or members of the public, etc., using computer, mail, or
facsimile machine, etc. Other duties and responsibilities as
assigned. Qualifications, Skills and Abilities: To perform this job
successfully, an individual must be able to perform each essential
duty satisfactorily. The list below is representative of the
qualifications, skills, and abilities required: High school
diploma, G.E.D. or equivalent required. At least One (1) year
minimum demonstrated experience. Valid driver---s license and
satisfactory driving record for insurance coverage is
required/preferred. Must report to work on time consistently and
work complete shifts consistently. Must be available to work
overtime as required. Must be deadline and detail oriented and able
to manage time, and multi-task. Must have strong initiative. Must
have strong reporting skills, administrative writing skills,
computer and program/systems skills. Must be able to problem solve,
manage multiple tasks and processed, organize and analyze and
interpret information. Must be able to analyze and report on
research findings. Maintaining the confidence of the office and the
company is a requirement. Teamwork attitude, the ability to work
with others and good communication skills are required.
Keywords: Laredo Oil, Inc., Billings , Administrative Coordinator - PT (Winnett, MT), Administration, Clerical , Winnett, Montana
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