Administrative Coordinator - PT (Winnett, MT)

Company: Laredo Oil, Inc.
Location: Winnett
Posted on: May 14, 2022

Job Description:

Job Description Summary: Performs administrative and office support activities. Duties include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, filing, finance/accounting and human resources support. Microsoft skills are required, as well as internet research abilities and strong communication skills. Essential Duties include the following (other duties and responsibilities as assigned): Greet visitors, callers and handle their inquiries or direct them to the appropriate persons according to their needs. Communicate with employees, vendors, contractor, customers or members of the public, etc. to answer questions, disseminate or explain information, take orders, and address complaints. Analyze data to determine answers to questions from employees, vendors, contractor, customers or general public, etc. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail, messages, or courier deliveries. Accept and distribute deliveries; reconcile delivery to bill of lading; process same for payment. Set up, maintain and update filing, records, inventory, mailing, and database systems, etc., via computer. Perform assigned general accounting/finance support responsibilities (ie. assist with overflow coding invoices, W-9 management, etc.). Perform assigned human resources and personnel support responsibilities. Perform assigned legal support responsibilities. Coordinate housing arrangements for employee, including maintenance and upkeep of corporate housing. Coordinate arrangements for vehicle(s), including maintenance, insurance, etc. for the vehicle(s). Coordinates and supports office systems, including but not limited to, security, key management (for housing, vehicles, office, etc.), ordering office supplies and equipment, etc. Maintain scheduling and event calendars. Perform administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents. Distribute documents to employees, vendors, contractor, customers or members of the public, etc., using computer, mail, or facsimile machine, etc. Other duties and responsibilities as assigned. Qualifications, Skills and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The list below is representative of the qualifications, skills, and abilities required: High school diploma, G.E.D. or equivalent required. At least One (1) year minimum demonstrated experience. Valid driver---s license and satisfactory driving record for insurance coverage is required/preferred. Must report to work on time consistently and work complete shifts consistently. Must be available to work overtime as required. Must be deadline and detail oriented and able to manage time, and multi-task. Must have strong initiative. Must have strong reporting skills, administrative writing skills, computer and program/systems skills. Must be able to problem solve, manage multiple tasks and processed, organize and analyze and interpret information. Must be able to analyze and report on research findings. Maintaining the confidence of the office and the company is a requirement. Teamwork attitude, the ability to work with others and good communication skills are required.

Keywords: Laredo Oil, Inc., Billings , Administrative Coordinator - PT (Winnett, MT), Administration, Clerical , Winnett, Montana